User manual BROTHER FAX-1940C

[. . . ] USER'S GUIDE FAX-1840C FAX-1940CN MFC-3240C MFC-3340CN ® Version B If you need to call Customer Service Please complete the following information for future reference: Model Number: FAX-1840C, FAX-1940CN, MFC-3240C and MFC-3340CN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www. brother. com/registration By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; may support an insurance claim by you in the event of product loss covered by insurance; and, will help us notify you of enhancements to your product and special offers. The most convenient and efficient way to register your new product is on-line at http://www. brother. com/registration ©1996-2004 Brother Industries, Ltd. Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. [. . . ] Press Stop/Exit. 1. Transmission PRINTING REPORTS 8 - 1 Setting the Journal Period You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Journal:Off, you can print the report by following the steps on the next page. The default setting is Every 50 Faxes. 1 2 3 4 Press Menu/Set, 2, 4, 2. (If you choose 7 days, the LCD will ask you to choose a day on which to begin the 7-day countdown. ) Enter the time to begin printing in 24-hour format. If you select 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you selected has passed, the machine will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory. If you select Every 50 Faxes, the machine will print the Journal when the machine has stored 50 jobs. 8 - 2 PRINTING REPORTS Printing reports Following reports are available: 1. Help List 2. Quick-Dial Prints the Help List so you can see at-a-glance how to quickly program your machine. Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order. (TX means Transmit. ) (RX means Receive. ) Prints a Transmission Verification Report for your last transmission. Lists your settings. 3. Fax Journal 4. Transmission 5. User Settings (FAX-1940CN and MFC-3340CN only) 6. Network Config (FAX-1940CN and MFC-3340CN only) Lists your Network settings. How to print a report 1 2 3 For MFC-3240C, press Menu/Set, 4. --OR-- For FAX-1840C and FAX-1940CN, hold down Shift as you press Ink/Reports. Press Black Start. PRINTING REPORTS 8 - 3 9 Making copies Using the machine as a copier You can use your machine as a copier, making up to 99 copies at a time. Enter Copy mode Before making copies, make sure that (Copy) is illuminated in green. You can change the number of seconds or minutes that the machine stays in Copy mode. (See Setting the Mode Timer (FAX-1840C and FAX-1940CN only) on page 2-3 or Setting the Mode Timer (MFC-3240C and MFC-3340CN only) on page 2-3. ) The LCD shows the default copy setting Copy Ratio Quality No of Copies 9 - 1 MAKING COPIES Making a single copy 1 2 3 Press (Copy) to illuminate it in green. To stop copying, press Stop/Exit. Making multiple copies 1 2 3 4 Press (Copy) to illuminate it in green. (FAX-1940CN and MFC-3340CN only) To sort the copies, press the Options key. (See Using the temporary Copy keys (Temporary settings) on page 9-3. ) Stop copying To stop copying, press Stop/Exit. MAKING COPIES 9 - 2 Using the temporary Copy keys (Temporary settings) When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations. Temporary Copy Keys These settings are temporary, and the machine returns to its default settings 60 seconds after it finishes copying. However if you have set the Mode Timer to 0 or 30 seconds, the machine returns to the default settings after the number of seconds that has been set for mode timer. (See Setting the Mode Timer (FAX-1840C and FAX-1940CN only) on page 2-3 or Setting the Mode Timer (MFC-3240C and MFC-3340CN only) on page 2-3. ) You can save the copy settings you use most often by setting them as default. (See Changing the default copy settings on page 9-12. ) 9 - 3 MAKING COPIES Increasing copy speed or quality You can select the copy quality. [. . . ] Press 9 to stop. Press 9 6 then to Retrieve all faxes, press 2, then enter the number of the remote fax machine followed by # #. Erase all fax messages, press 3. Remote Retrieval Access card If you plan to retrieve voice or fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit in your wallet or organizer. Keeping it handy will help you derive the full benefit of your machine's Paging, Fax Forwarding, and Remote Retrieval features. REMOTE RETRIEVAL ACCESS CARD R - 1 3 2 4 Check Receiving Status Press 9 7 then for Fax messages, press 1. [. . . ]