User manual BROTHER FAX-2440C

[. . . ] USER'S GUIDE FAX-2440C MFC-620CN If you need to call Customer Service Please complete the following information for future reference: Model Number: FAX-2440C and MFC-620CN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www. brother. com/registration By registering your product with Brother, you will be recorded as the original owner of the product. ©1996-2004 Brother Industries, Ltd. THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd. , this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. i ii Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. [. . . ] The LCD shows the number of the current message, and the total number of messages. During playback, the LCD shows the time and date the message was recorded. You can press and # repeatedly until you reach the message you want to play. Press Stop/Exit. Printing a fax message Once you print a new fax message stored in memory, it is erased from the memory automatically. 1 2 3 For FAX-2440C, press Play/Record. If the Fax Storage is on and there are fax messages in memory, the LCD shows: To print the faxes, press 1. Print Document 1. Yes 2. No --OR-- Press 2 to exit without printing. 7 - 5 TAD (TELEPHONE ANSWERING DEVICE) Erasing incoming messages You can erase voice messages individually, or all at once. To erase voice messages individually 1 2 3 4 1 2 For FAX-2440C, press Play/Record. Each message is preceded by one long beep, and followed by two short beeps. 1. Yes 2. No Erase immediately after the two short beeps, or while the message is playing. Select & Set Press or to select erasing all voice messages (Voice:), all document messages (Fax), or all voice and fax messages (Erase All Msg. ?). Press Stop/Exit. 3 4 TAD (TELEPHONE ANSWERING DEVICE) 7 - 6 Setting Maximum Time for incoming messages Your machine comes set to receive voice messages up to 30 seconds long. You can change this setting to 60, 120 or 180 seconds. 1 2 3 Press Menu/Set, 2, 7, 2. Press or to select the maximum time setting for incoming messages (30, 60, 120 or 180 seconds). Press Stop/Exit. Setting Toll Saver See Setting Toll Saver (TAD mode) on page 4-4. ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in. 1 2 3 Press Menu/Set, 2, 7, 3. Press Stop/Exit. 7 - 7 TAD (TELEPHONE ANSWERING DEVICE) Recording a conversation (FAX-2440C only) If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation. To stop recording, press Stop/Exit. Record Fax/Tel Outgoing Announcement (F/T OGM) This is the announcement played by your Brother machine (not an external TAD) when someone calls and your machine is set to Fax/Tel receive mode. By choosing F/T Message (not TAD Message) you can record the announcement using the same steps as for the TAD outgoing message. (See Recording TAD Outgoing Message (FAX-2440C only) on page 7-2. ) You can also listen to and erase the F/T Message the same way, by choosing F/T Message (not TAD Message). (See Recording TAD Outgoing Message (MFC-620CN only) on page 7-3 and Erasing Outgoing Message (OGM) on page 7-4. ) If you need to review the steps for setting up the Fax/Tel receive mode, see Chapter 4. TAD (TELEPHONE ANSWERING DEVICE) 7 - 8 8 Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. --OR-- Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select On or On+Image, the report will print for every fax you send. [. . . ] A-11 Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 M Maintenance, routine . . . . . . 12-23 Manual dialling . . . . . . . . . . . . . . . . . . . . . 3-1, 5-10 receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 transmission . . . . . . . . . . . . . . . . . . . . . 3-17 Memory Storage . . . . . . . . . . . . . . . . . B-1 Menu Selection Table . . . . . . . . . B-1 INDEX I - 3 PhotoCapture CenterTM Borderless . . . . . . . . . . . . . . . . . . . 3-3 Reducing copies . . . . . . . . . . . . . . . . . . . . . . . . 9-4, 9-6 incoming faxes . . . . . . . . . . . . . . . . . [. . . ]