User manual ROYAL TIMEPILOT VER5 GOLD

[. . . ] TimePilot PC-Based Time Management System Instruction Manual Consumer Information Products, Inc. 379 Campus Drive, 2nd Floor Somerset, NJ 08875 Table of Contents Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Installing the Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Using the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Configuration Manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 In/Out Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Transaction Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Payroll Processing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Clocking In and Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Keeping Your Clock Accurate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 TimePilot Accessories and Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Limited Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Safety and Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Licensing Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Technical Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 © Contents copyright 2006, Royal Consumer Information Products, Inc. . All rights reserved TimePilot User Manual 2 Introduction Congratulations and thank you for purchasing the Royal TimePilot time and attendance system. The system has been designed to grow with your business and be flexible enough to accommodate a business' changing needs. [. . . ] This is extremely valuable to anyone who needs to keep track of employees; for instance a receptionist who must pass along messages to employees who are at the facility and take messages for those who aren't. If there's a red arrowhead next to the name, the person is clocked in and at the facility ("on-site"); if there's a gray arrowhead next to the name, the person is not clocked in or not at the facility ("off-site"). From this screen, you can also leave messages for employees that will be picked up the next time they use the TimePilot station (when they clock in or out, for instance. ) The menu bar Across the top of the screen are three menu items: File, Administrative and Help. Here are details on each: File · · · Minimize: Keeps the program running (so your TimePilot stations remain active), but clears the screen so you can do other work on your computer. Data Location: Indicates the drive where the data collected by the TimePilot time and attendance software is saved. Exit: Shuts down and closes the program. Administrative · Refresh Rate: Allows you to specify the amount of time that passes before the In/Out Manager refreshes its data. At that rate, the In/Out Manager checks the system for clock-ins and clock-outs every 30 seconds and updates the screen display accordingly. Help · · · Help: Opens the TimePilot on-line help files. TimePilot FAQ: Opens the Frequently Asked Questions (FAQ) page on the TimePilot web site. (Requires an active connection to the Internet. ) About: Lists the owner of the software, as well as the version number and serial number. Also provides a "System Info" link to the Microsoft System Information utility that comes with Windows. Quick Buttons · View Info: To see details about an employee, including their Shift, Department, Company and hours acTimePilot User Manual 25 cumulated in the current pay period, click the employee's name, then the "View Info" button. · Send Msg: Click this button to send a message to an employee that can be viewed when he or she clocks in or out. However, because the TimePilot station can only display two lines at a time, the TimePilot software will break up a longer message into a series of messages. By pressing the "#" (pound) key on the station's keypad. With this method, the message remains in memory and will be available to the employee the next time he or she clocks in or out. By pressing the "*" (star) key on the station's keypad. With this method, the message is deleted if the employee presses the star key after reading the message. 2. TimePilot User Manual 26 Using Transaction Manager What's a transaction?A transaction occurs when the TimePilot software records a clock in or a clock out by an employee. Transaction Manager is where the whole TimePilot system comes together. In Transaction Manager, you can: · Correct clock-in or clock-out errors made by employees. (For instance, if an employee forgets to clock in or out. ) · Extract pay period data for payroll. When you extract a pay period, you tell the TimePilot software to create a separate file that contains just the data for a single company and single pay period. · Create printable reports by employee, by department or by shift. · Prepare extracted pay periods for your accounting or payroll program. [. . . ] Regardless of the type or size of medium you receive, you may use only one medium that is appropriate for your computer. You may not loan, rent, lease or otherwise transfer the other medium to another use. Intended beneficiary: TimePilot Corporation, its suppliers and Licensors are the intended beneficiaries of this Agreement and shall have the right to enforce it on their own behalf and in their name. The Licensed Material and documentation are provided with RESTRICTED RIGHTS. [. . . ]